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We
Can't Do It Without YOU!
It
takes many people to run a swim meet efficiently and
effectively. There are many different positions from which
to pick from...and please remember,
each family is required to volunteer to help with meets during the season.
Please check with the team's Volunteer Coordinator for more
information. As
you can tell from all the positions below, we do need you!
Don't
worry if you are new to the job. Someone will be happy to
show you the ropes. And feel free to try different
ones...it's a great way of finding something you like to do,
meet a lot of people and have fun along the way.
Meet Director. Responsible for setting up
the pool deck for home meets and seeing that all meets run
smoothly. Contacts visiting team’s Meet Director to discuss
volunteer/judging situation, ensures the visiting team knows
we run an 8 lane pool. At meet, verify that meet workers are
in place when needed. Be available to answer questions at
meets.
Volunteer Coordinator. Create
electronic file of meet volunteers. Coordinate changes in
volunteers, communicate volunteer deficits to Meet Director.
Provides complete list of workers to Meet Director prior to
each meet, and to the Secretary for posting on the team
website. Creates sign-up sheet/posters for
Registration Day and Parents’ Meeting.
Head
Scorekeeper. Must attend all 5 home meets and
conference meets. Provide score sheets, exhibition sheets,
team roster for our team and opposing team. Have copy of
DSDC Rules and Regulations in case of a dispute. For both
home and away meets, has all materials needed to score and
record the meet, including, but not limited to pens, white
out, paper weights, etc. Ensure Score Recorders understand
the process and monitor that the recording is being done
correctly.
Scorekeepers (Recorders).
Scorekeepers enter data into official scoring program and/or
confirm the accuracy of the data entered. Verify official
points awarded by the Head Scorekeeper. In the event of a
non-electronically scored meet, record swimmers' times on
official score sheet. Knowledge of DSDC scoring is
necessary, and will be reviewed at Certified Timer/Scorer
class..
Record Keeper. Enter official times for
each meet and provide copy of same to division record-keeper
in both digital format and hard copy within 48 hours of each
meet. Attend division meeting at beginning of season and
seed meeting the Monday immediately following the final dual
meet. Print labels and deliver to ribbon writer.
Head Ribbon Writer. Receive labels from
Record Keeper. Put labels on appropriate ribbons and file
same in each swimmers mailbox. Maintain inventory of ribbons
and provide accounting to Parent Rep so that reorders are
made in sufficient quantity to have ribbons available to
swimmers all season.
Ribbon Writers.
File ribbons in mailboxes if ribbons are present. Pass out
appropriate 1st, 2nd and 3rd place ribbons at home meets.
Ensure the proper ribbons are received at away meets. Enter
related disqualification (DQ) information to pass on to
swimmers. In the event of a non-electronically scored meet,
assist the Scorekeepers to record exhibition times on
official score sheet.
Deck Monitors. Responsible
for maintaining order in the bullpen. Keep swimmers in event
order, identify missing swimmers and ensure swimmers get to
the starting blocks in a timely fashion.
Clerk of
Course. Must attend all five home meets. Organize
event cards from both teams. Combine events when applicable
and communicate combined events and exhibition events to the
Starter and Referee. Provide event cards to Deck Monitors.
Finish Judges. Document the finish
position (1st, 2nd, 3rd, etc.) for each swimmer for every
event.
Judges. Verify strokes and
turns are performed in accordance with USA Swimming Rules.
Certification and prior one year active experience as a
certified timer is required.
Starter/Referee.
Verify legal starts and finishes are performed in accordance
with USA Swimming Rules. Announces the event, officially
starts each event, and acts as final decision maker in
events of dispute. Certification and one year active
experience as a certified judge is required.
Runners. Collect cards from timers, judges,
starters and referees and deliver to the scoring table. Two
runners will work each half collecting cards for every other
race.
Hospitality. Provide
refreshments to all meet workers periodically throughout the
meet.
Concession Coordinator.
Coordinate the concession area. Request donations from the
families of the team. Purchase perishable goods prior to
each meet. Determine, with the assistance of the Treasurer,
cost of items to be sold.
Concession
Volunteers. Monitor concession area, replenish
stock, sell items, collect payments.
Bag Tags.
Hands out Bag Tag awards to each heat winner after a race.
Timers. Use a stopwatch
to record times of swimmers for every event. Be available as
a back-up timer if your lane has no swimmer. Attend
certification class to familiarize yourself with the rules
and regulations of the DSDC. One active
certification is required for each swim team family.
Head
Timer. Coordinate timers
as provided by the volunteer coordinator, and ensure
adequate timers are on each lane. Ensure second half timers
are in place and communicate any deficits with Meet
Director. Bring stopwatches, clipboards and pencils to every
meet. Maintain watches throughout the season to ensure they
are in proper working order.
Parent Rep. A
team Board Member position. Represent Bartlett
Barracudas at the DSDC meetings throughout the year. Report
details of DSDC meetings at Barracuda Board Meetings.
Prepare ribbon order, confirm Park District has paid dues,
and coordinate Conference T-shirt Sales.
Treasurer. A team Board
Member position. Maintain financial accounting for team.
Maintain team accounts. Report activity to Board of
Directors. Coordinate cash box with concession area.
Secretary. A team Board Member
position. Maintain mailboxes, communication to team,
board minutes and team website.
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